Free Career Templates

[Your Name] [Your Address] [City, Country] [Date] [Manager's Name] [Manager's Title] [Company Name] [Company Address] Dear [Manager's Name], I am writing to formally notify you of my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day — typically notice period from today]. This has been a difficult decision, and I want to express my sincere gratitude for the opportunities I have been given during my [X years/months] here. I have learned a great deal and value the experience and relationships I have built. To ensure a smooth transition, I am committed to completing my current responsibilities and will make every effort to hand over my work in an orderly manner. I am happy to assist in training my replacement and documenting ongoing projects. I wish [Company Name] and the team continued success, and I hope to maintain a positive professional relationship going forward. Please let me know how I can make this transition as smooth as possible. Yours sincerely, [Your Name] [Your Contact Details]

[Your Name] [Date] Dear [Manager's Name], I am writing to tender my resignation from [Company Name], effective [Date — shorter than contracted notice]. I understand that this is shorter than the notice period in my contract, and I sincerely apologise for any inconvenience this may cause. Due to [brief reason if comfortable sharing — personal circumstances / a time-sensitive opportunity], I am unable to serve my full notice period. I am committed to making this transition as smooth as possible within the available time. I will prioritise handover documentation and briefing whoever takes over my responsibilities. I am grateful for the experience gained at [Company Name] and wish the team every success. Yours sincerely, [Your Name]

[Your Name] [Date] Dear [Hiring Manager's Name], Thank you for offering me the position of [Job Title] at [Company Name]. I am genuinely excited about the opportunity and the team I would be joining. After careful consideration, I would like to respectfully discuss the compensation package. Based on my [X years of experience] in [industry/field], my research into market rates for similar roles, and [specific value you bring — e.g. my track record in X], I was hoping we could discuss a base salary of [Your Target Salary]. I am confident in the value I can contribute to [Company Name] from day one, and I want to ensure we start our working relationship on a mutually comfortable footing. I remain very enthusiastic about joining the team and am open to a conversation about the full compensation package, including [mention any flexibility — bonus, start date, remote working, additional leave, etc.]. Would you be available for a brief call to discuss this further? Thank you again for this opportunity. I look forward to your response. Yours sincerely, [Your Name] [Your Contact Details]

Subject: Thank You — [Job Title] Interview Dear [Interviewer's Name], Thank you for taking the time to speak with me today about the [Job Title] role at [Company Name]. I enjoyed learning more about the position and the team's priorities, particularly [specific topic you discussed — be genuine]. Our conversation reinforced my enthusiasm for this opportunity. I am confident that my background in [relevant experience] and my approach to [relevant skill or challenge discussed] would allow me to contribute meaningfully from an early stage. Please do not hesitate to reach out if you need any additional information from me. I look forward to hearing about the next steps in the process. Thank you again for your time. Kind regards, [Your Name] [Your Phone Number] [LinkedIn URL]

Subject: Following Up — [Job Title] Application Dear [Hiring Manager's Name / Recruiter's Name], I hope you are well. I wanted to follow up on my application / interview for the [Job Title] position at [Company Name] on [date]. I remain very interested in the role and would welcome any update you are able to share on the timeline or next steps. I understand you are likely managing a busy process, and I am happy to provide any additional information that would be helpful. Thank you for your time and consideration. Kind regards, [Your Name] [Your Contact Details]

Subject: Request for a Professional Reference Dear [Name], I hope you are doing well. I am reaching out to ask if you would be willing to serve as a professional reference for me as I pursue new opportunities. I am currently applying for [type of role / specific role if known] in [industry/sector], and I believe your perspective on my work at [Company] would be particularly valuable. I thoroughly enjoyed working with you on [project or team] and valued your leadership / guidance. If you are willing, references would typically be contacted by [email/phone] and asked about my [relevant skills — e.g. project delivery, leadership capability, technical expertise]. I have attached my updated CV for your reference, so you have the most current picture of my experience. Please let me know if you are comfortable with this, and whether you need any additional information from me. I am of course happy to reciprocate in the future. Thank you so much for considering this. Warm regards, [Your Name] [Your Contact Details]